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Ukraine

We have gathered information and advice on our website to help Ukrainians in Kokkola

The city of  Kokkola is preparing to welcome people fleeing the war in Ukraine.  The city´s various existing services help those in need, and there is also close co-operation with volunteer organizations and authorities.

The content is updated regularly. Please note that there might be changes in some instructions during the time.  The information is given in English, partly also i Ukrainian.

Services provided by the City of Kokkola for Ukrainians

Information and advice

Welcome Office Kokkola is here to help you with information and advice. The office gives information about education and studying in Kokkola, public services,  actors and services in working life, studying Finnish/Swedish, housing, leisure time and hobbies etc. Welcome Office serves in English, and provide also interpreter in Ukrainian or in Russian (by appointment). Brochures etc are provided also in Swedish, Ukrainian and Russian.

Contact us  (Mon – Fri at 9 – 15) by phone / SMS / Whatsapp 050 409 5620 or by email  welcome.office@kokkola.fi.

Drop-in service point in Kokkola main library  is open (without appointment) on Tuesdays at 15- 18 and on Thursdays at 14 – 16.

More information of Welcome Office

  • If the parents of a family arriving from Ukraine are employed or admitted to a study programme in Finland, the City provides a place in early childhood education and care (ECEC) for the family’s children under the school age (six-year-olds and younger).

    The City organises pre-primary education the year preceding compulsory schooling. The right to pre-primary education is not dependent on the employment of guardians. Guardians of six-year-olds arriving in Kokkola are requested to contact Kokkola Early Childhood Education and Care services.

    Contact person: Susanne Wickström (susanne.wickstrom@kokkola.fi)

  • The City of Kokkola arranges basic education for children of compulsory school age.

    Guardians of children and youth of school age are requested to contact Kokkola Education Office.

    Contact person: Sari Koskinen (sari.koskinen@kokkola.fi)

    The Ministry of Education and Culture has published basic information on early childhood education and care and school education in Ukrainian. The purpose of the Ukrainian-language summary intended for immigrants is to provide information about early childhood education and care as well as education and training services in Finland and the possibilities for participating in them.

  • The library has computers and offers internet access for customers to use free of charge. Customers can also use a printer, scanner and copier at the library. Using the computer and scanning is free of charge, printouts and copies are 0,40 € a piece.

    The national Finnish libraries webpage has a section Libraries and the war in Ukraine that is updated as new information becomes available. The page is in Finnish, but by scrolling down on the page you can find an information brochure on public libraries in Finland in Ukrainian and Russian.

    Under the section Multilingual library you will find links to free Ukrainian electronic literature.

    E-books in Ukrainian (free of charge):

    • Lukulumo and Lukulumo koulu can be used free of charge in Finland by Ukrainian refugees and their families until 14 May, 2022.
    • Osvitoria offers access to 70 electronic children’s books in Ukrainian, some books are bilingual (Ukrainian- English).
    • The Old Lion Publishing House offers 27 books for the whole family free of charge.
    • The publisher BARABOKA has a collection of free ebooks for children.
    • KNIGO GO has children’s books for free download.
    • Digital Library of Ukrainian Literature has collections and audio recordings.
    • The National Library of Sweden has compiled a page with links to service providers of free Ukrainian-language literature. The page is in Swedish, but by scrolling down on the page you can find links to the different service providers.

     

    Audiobooks for children and adults (free of charge):

  • The Welcome Office Kokkola provides information of the language training and courses for beginners. The first information on language courses specifically for Ukrainians can be found below:

    Short courses in summer 2022

    A short course in Finnish on 30.5.-14.6.2022

    At Kvarnen Kronoby Folk High School in Kronoby (Torgarevägen 4)

    • Free basic course primarily intended for adult students, from Monday to Friday at 9.00-14.00.
    • A maximum of 20 participants will be placed on the course.
    • Free transportation will be arranged from Kokkola bus station (Tehtaankatu 13).

    Sign up for the short course at Kvarnen (the form is available in Finnish and Ukrainian).

     

    Приходь вивчати фінську!

    Короткий курс фінської 30.5-14.6.2022 (Kvarnen, Torgarevägen 4, 68500 Kruunupyy). Курс організований за фінансування Національної Pади Oсвіти в рамках проекту Edujob, у співпраці з Круунупийською міською радою та Круунупським громадянським коледжем, а також Кварненським коледжем.

    Курс організовано у співпраці з Круунупийським міським коледжем. Безкоштовний проїзд від автовокзалу Коккола (Tehtaankatu 13, 67100 Kokkola). Якщо багато з вас живе в Koivuhaka, ми можемо проїхатися через нього.

    Курс проводиться п’ять днів на тиждень з понеділка по п’ятницю з 9:00 до 14:00.

    Курс в основному розрахований на дорослих. Однак мінімальний вік – 15 років.

    До курсу буде допущено не більше 20 учасників.

    Зареєструйтеся на короткий курс Kvarnen

     

    A short course in Finnish on 14.6.-21.7.2022

    Kokkola Adult Education Centre

    Basic Finnish Language For Adults

    Location: Study Centre in Vaasantie 7, Kokkola

    Time:
    On Tuesdays at  9.00 -13.00
    On Wednesdays at 9.00 -13.00
    On Thursdays   at 9.00 -13.00

    This Finnish Language Course is aimed at Ukrainians who are over 16 years old. Studying includes basic Finnish language vocabulary and common everyday Finnish. Textbooks and writing material will be given on the course. The course is free for the participants.

    Please apply for the course beforehand by emailing: kso@kokkola.fi. Write the header for the email as: Suomen kielen alkeiskurssi. Please include your name, date of birth and your phone number.

    The first 16 applicants will be admitted to the course. We will inform the admitted students via email.

     

    Courses starting in the fall

    Language courses at Kpedu:

    Language courses at Kvarnen:

     

    If you need an early childhood place for your child because of a language course, please note that you must apply for it no later than 14 days before you need it. Contact person: Susanne Wickström (susanne.wickstrom@kokkola.fi)

  • Central Ostrobothnia Conservatory: free music and dance education for Ukrainian children and young people

    Центральна Остроботнянська консерваторія пропонує всім українським дітям можливість займатися діяльністю  безкоштовна музика та танці.  Навчання відбувається в приміщенні консерваторії.  Адреса: Pitkänsillankatu 16, 67100 Коккола.  Викладачі – Таня Кудрик та Маріанна Окі.  Додаткова інформація: Таня Кудрик, телефон +358- (0) 40 585 7073 e-mail: ivoniuk94@gmail.com

Donating goods and other local ways to help

The Kokkola reception centre coordinates the delivery of volunteer collection donations, such as furniture and household items, to the accommodation sites.

If you wish to donate furniture or other household items to the apartments that will be provided for the Ukrainians, please contact the reception centre primarily by text message, tel. +358 40 610 1669.

Please note the following if you wish to donate goods:

  • Contact the reception centre contact number primarily by text message. This will make it easier for the reception centre contact person to get back to you and agree on details. Please be prepared to wait a few days to be contacted. The reception centre prioritises accommodation matters related to official responsibilities in busy times.
  • The reception centre doesn’t organise pick-up or transport of furniture or household items; the contact person will give you a time when the furniture and items can be delivered directly to an apartment. The reception centre worker will be on site accepting the delivery.
  • The reception centre worker shall make an assessment and a final decision on the suitability and appropriateness of the items being donated to the accommodation in question. Please donate only undamaged, clean and functioning furniture and supplies, e.g. a bed bug inspection is made if needed.
  • The reception centre provides the apartments with basic furnishings (i.e. beds, mattresses, one set of bedding, ceiling lamps, kitchen table and chairs). All other household items and décor items are welcome.

Useful information for Ukrainians

  • Donating goods and other local ways to help

    The Kokkola reception centre coordinates the delivery of volunteer collection donations, such as furniture and household items, to the accommodation sites.

    If you wish to donate furniture or other household items to the apartments that will be provided for the Ukrainians, please contact the reception centre primarily by text message, tel. +358 40 610 1669.

    Please note the following if you wish to donate goods:

    • Contact the reception centre contact number primarily by text message. This will make it easier for the reception centre contact person to get back to you and agree on details. Please be prepared to wait a few days to be contacted. The reception centre prioritises accommodation matters related to official responsibilities in busy times.
    • The reception centre doesn’t organise pick-up or transport of furniture or household items; the contact person will give you a time when the furniture and items can be delivered directly to an apartment. The reception centre worker will be on site accepting the delivery.
    • The reception centre worker shall make an assessment and a final decision on the suitability and appropriateness of the items being donated to the accommodation in question. Please donate only undamaged, clean and functioning furniture and supplies, e.g. a bed bug inspection is made if needed.
    • The reception centre provides the apartments with basic furnishings (i.e. beds, mattresses, one set of bedding, ceiling lamps, kitchen table and chairs). All other household items and décor items are welcome.

    The Finnish Red Cross, Finn Church Aid and UNICEF  are well-known, reliable organisations through which help you can be offered to a country at war.

    Primarily the organisations hope to get help in the form of money, because financial aid can be efficiently channelled to people or for the purchase of necessary supplies. . You can sign up to the organisations’ volunteer registers to be available for future needs.

  • Finland is now offering temporary protection to those who have fled Ukraine. Applications for temporary protection should be submitted to the police or a border control authority.

    For instructions on how to proceed when you arrive in Finland from Ukraine, please visit the Finnish Immigration Service’s website in Finnish, English and Ukrainian.

    Instructions in Ukrainian:

     

  • Those who are granted residence permits on the basis of temporary protection are covered by the Reception Act and receive the same reception services as asylum seekers. They can accommodate in reception centres or live in private accommodation.

    • Persons under temporary protection may arrange their residence themselves and accommodate in private accommodation if they so wish. Persons under temporary protection residing in private accommodation are also registered as reception centre clients

     

    Reception centre

    A Finnish Red Cross reception centre has been established in Kokkola. The reception centre is a decentralized reception centre, which means that its clients are accommodated in rental apartments in different parts of the city.

    After arriving in Finland, Ukrainians need to register with a police authority. The registration is made in person at Pietarsaari police station. Contact information and opening hours.  

    • Some Ukrainians are staying with family members or friends without any help from officials. Those travelling with a passport, can stay in Finland for a period of three months visa-free.

     

    Instructions:

     

    Private accommodation

    Persons under temporary protection, including unaccompanied minors, are registered as reception centre clients.

    Staying in private accommodation is not financially supported. If it’s no longer possible for someone to stay in private accommodation, it is important to contact the reception centre where they are registered.

     

    Livelihood

    The livelihood of persons under temporary protection is secured in accordance with the Reception Act with a reception allowance and spending money. As a rule, persons under temporary protection are not entitled to social assistance or residence-based benefits. Granting residence-based benefits is based on an overall assessment by the Social Insurance Institution of Finland (KELA) of each person’s circumstances.

    Persons will have the right to work and study as soon as they register their application for temporary protection with the police or a border control authority. However, they are not entitled to labour market subsidy. A person under temporary protection can register as a jobseeker at the Ostrobothnia TE Office (employment office).

  • When applying for temporary protection

    You can arrange your own accommodation or live in a reception centre. The reception centre offers

    • health care services
    • social care services
    • reception allowance, if you don’t have your own income or funds
    • information, guidance and advice on various everyday issues.

    You will have the right to work and study as soon as you register your application for temporary protection with the police or a border control authority.

     

    If you are staying in Finland with a 90-day right of residence and you don’t wish to apply for temporary protection you have the right to

    • receive essential and acute treatment (subject to a charge)
    • basic social assistance for food and prescription medicines by means of a commitment from the Social Insurance Institution of Finland (KELA)
    • one-time crisis accommodation

    Temporary protection does not confer a right to residence-based social security benefits from Kela. Being granted temporary protection does not automatically make one eligible for residence-based benefits from Kela. However, someone under temporary protection may be eligible for benefits if Kela considers their residence in Finland to be of a permanent nature. Persons who have been granted temporary protection can avail themselves of the services available from the reception centre.

     https://www.kela.fi/web/en/press-releases/-/asset_publisher/LgL2IQBbkg98/content/temporary-protection-does-not-confer-a-right-to-residence-based-social-security-benefits-from-kela

    More information:

  • Under these exceptional circumstances, pets traveling with their owners from Ukraine or under force majeure circumstances from Russia are authorized to enter Finland without prior application or permit. This exception does not apply to citizens of Russia and Belarus.

    • Register with Customs immediately at the Finnish border. You can get more information at the border crossing from the Finnish Immigration Service, the Police and the Border Guard.
    • If your dog has not treated against Echinococcus multilocularis -tapeworm before entering Finland, the customs officer will provide you the treatment tablet for you to give to your dog under customs supervision. Collect the dog’s feces for 24 hours and disposed it as general waste.
    • Contact a local veterinarian within 3 days after arriving in Finland. If your dog, cat, or ferret does not have a microchip and / or does not have a rabies vaccination, the veterinarian will place a microchip on the pet and vaccinate the pet against rabies. The veterinarian will also take a blood sample to determine antibodies to rabies. These procedures will be performed at no charge to pets of Ukrainian refugees.
    • You need to keep your pet isolated from other animals and humans for 30 days after vaccination. The isolation time is 30 days also when the vaccination has been given before entering Finland. Contact with other animals and humans should be minimized. Pets can be walked on a leash during isolation.
    • The animals may spend the isolation period in private accommodation or in a reception center that allows pets.  The Finnish Food Authority may prolong the isolation period.

    Instructions on isolation of pets after arrival to Finland 

  • People fleeing Ukraine may start working immediately after applying for temporary protection. People who have applied for temporary protection have the right to work in Finland as soon as they have submitted their application. In other words, they do not need to wait for a residence permit or a residence permit card to be issued to be able to work. A certificate of registration is sufficient.
    https://intermin.fi/-/ukrainasta-paennut-voi-aloittaa-tyonteon-heti-tilapaista-suojelua-haettuaan?languageId=en_US

     

    Ukrainians can register as jobseeker at the employment office and receive employment support services at the Ostrobothnia TE Office. Without a registered municipality of residence, they cannot become a customer in a local government employment pilots. They are, however, entitled to the services of TE Offices.

    • the Ostrobothnia TE Office provides on a centralised basis services for Ukrainians who are interested in employment.
      Contact information: Perttu Kellomäki perttu.kellomaki@te-toimisto.fi

     

    After you have got a job, you need a Finnish tax card. If you work at a construction site or a shipyard, you will also need a tax number. The number will be printed on the card. The tax card that you give to your employer makes it possible that you receive wages and have the taxes taken care of (an amount is withheld). Your employer pays the amounts on to the tax office.

    After you have got a job and you need a Finnish tax card – here is what to do:

    CALL THE TAX ADMINISTRATION’S TELEPHONE SERVICE AT 029 497 050
    You can then find out from the Tax Administration’s employee what you need to do to get a tax card, a tax number that may sometimes be necessary, and the Finnish personal identity code. If you need to come to the tax office yourself, you will get an appointment.

    More information:
    https://www.vero.fi/en/individuals/tax-cards-and-tax-returns/arriving_in_finland/work_in_finland/temporary-protection-to-persons-fleeing-ukraine/

     

    The guide As a foreign employee in Finland has been published in several languages

    TEM: Instructions for Ukrainians on working in Finland (videos)